Terms of Service

Terms and Conditions
Effective Date: 12/14/2025

Acceptance of Terms
Welcome to Core Rooted Fitness (“CRF,” “we,” “us,” or “our”). By accessing our website, booking services, or participating in any of our programs, you agree to these Terms and Conditions. If you do not agree, please do not use our services.

About Core Rooted Fitness
Core Rooted Fitness is a movement-based studio dedicated to helping people rebuild strength, restore balance, and rediscover confidence in their bodies. We offer in-person training, online classes, and consultations designed to meet you exactly where you are in your fitness journey.

Services Offered
CRF provides:

  • In-Person Training: One-on-one or small group sessions at our Sherman Oaks, California location

  • Online Classes: Virtual fitness classes conducted via Zoom

  • Consultations: Fitness and movement assessments and program design

All services are subject to availability and scheduling.

Booking and Scheduling

  • Appointments are scheduled through Calendly

  • You will receive confirmation via email once your session is booked

  • Virtual sessions will include a Zoom link sent prior to your appointment

  • It is your responsibility to ensure you have the correct session time and access information

Payment Terms

Accepted Payment Methods
Currently, we accept payments via:

  • Zelle

  • Venmo

Payment must be received before or at the time of service unless alternative arrangements have been made.

Packages

  • Session packages must be purchased in full at the time of booking

  • Package credits must be used within the month of purchase—no rollovers or extensions

  • All package sales are final and non-refundable

Cancellation and Rescheduling Policy
Life happens, and we keep things flexible while respecting both our time.

Cancellation Terms

  • 12+ hours notice: No fee. Your session can be rescheduled.

  • 1–12 hours notice: $50 cancellation fee applies. This fee must be paid before rescheduling your next session.

  • Less than 1 hour notice or no-show: Session is forfeited. No refund or rescheduling available.

Important Requirements

  • All cancellations must be made through the Calendly scheduling page. Cancellations via text, email, or phone do not count as official cancellations.

  • Cancellation fees must be paid before booking future sessions.

Refund Policy

  • All sales are final

  • Session packages are non-refundable once purchased, regardless of whether sessions have been used

  • Individual sessions are non-refundable once booked (subject to cancellation policy above)

  • In exceptional circumstances, refunds may be considered at the sole discretion of CRF

Health and Safety

Your Responsibility

  • You are responsible for disclosing any medical conditions, injuries, or physical limitations that may affect your ability to safely participate in fitness activities

  • You must complete an intake form with accurate health information before your first session

  • You agree to inform CRF immediately if your health status changes

  • You acknowledge that fitness training involves physical exertion and inherent risks

Our Commitment

  • We will design programs appropriate to your disclosed fitness level and limitations

  • We are not medical professionals. Our services do not replace medical advice, diagnosis, or treatment

  • If you have medical concerns, consult your physician before beginning any fitness program

Assumption of Risk
By participating in CRF services, you acknowledge that:

  • Physical exercise involves inherent risks, including but not limited to muscle strains, sprains, joint injuries, cardiovascular stress, and in rare cases, more serious injury

  • You are voluntarily participating with knowledge of these risks

  • You assume full responsibility for any injuries or damages that may occur

  • You must sign a separate Liability Waiver and Assumption of Risk form before your first session

Code of Conduct
To maintain a safe, respectful environment:

  • Treat all participants and instructors with respect

  • Arrive on time for scheduled sessions

  • Wear appropriate fitness attire

  • Follow all safety instructions

  • Do not attend sessions if you are ill or contagious

We reserve the right to terminate services for anyone who violates this code of conduct, with no refund.

Virtual Sessions
For online classes and virtual training:

  • You are responsible for ensuring you have adequate space, equipment, and internet connection

  • You are responsible for your own safety during virtual sessions

  • Recording of virtual sessions without explicit permission is prohibited

  • CRF is not liable for technical difficulties that prevent participation

Intellectual Property
All content provided by CRF, including but not limited to workout programs, educational materials, videos, and written content, is the intellectual property of Core Rooted Fitness. You may not reproduce, distribute, or share this content without written permission.

Limitation of Liability
To the fullest extent permitted by law:

  • CRF is not liable for any injuries, damages, or losses resulting from participation in our services

  • CRF is not liable for technical issues with third-party platforms (Calendly, Zoom, payment processors)

  • Our total liability for any claim shall not exceed the amount you paid for the service in question

Indemnification
You agree to indemnify and hold harmless Core Rooted Fitness, its owner, employees, and contractors from any claims, damages, or expenses arising from your use of our services or violation of these Terms.

Termination
We reserve the right to terminate or suspend your access to our services at any time, with or without notice, for violation of these Terms or for any other reason.

Modifications to Terms
We may update these Terms and Conditions at any time. Changes will be posted on our website with an updated effective date. Continued use of our services after changes constitutes acceptance of the new Terms.

Governing Law
These Terms are governed by the laws of the State of California, USA, without regard to conflict of law principles. Any disputes shall be resolved in the courts of Los Angeles County, California.

Severability
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Entire Agreement
These Terms and Conditions, together with our Privacy Policy and Liability Waiver, constitute the entire agreement between you and Core Rooted Fitness regarding your use of our services.

Contact Information
If you have questions about these Terms and Conditions, please contact:

Core Rooted Fitness
cyn@corerootedfitness.com
Sherman Oaks, California

These Terms and Conditions were last updated on 12/10/25.