Privacy Policy

Privacy Policy
Effective Date: 12/14/2025

Introduction
Welcome to Core Rooted Fitness (“CRF,” “we,” “us,” or “our”). Your privacy matters to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or use our services.

By using our website or services, you agree to the terms of this Privacy Policy.

Information We Collect

Information You Provide Directly
When you interact with Core Rooted Fitness, we may collect:

  • Contact Information: Name, email address, phone number

  • Health & Fitness Information: Medical history, injury information, physical limitations, fitness goals, and other health-related data you provide through intake forms or consultations

  • Scheduling Information: Appointment dates, times, and preferences

  • Communication Records: Messages, emails, or other communications you send to us

Information Collected Automatically
When you visit our website, certain information may be collected automatically:

  • Usage Data: Pages visited, time spent on pages, links clicked

  • Device Information: IP address, browser type, operating system, device identifiers

  • Cookies: Small data files stored on your device (see “Cookies” section below)

Third-Party Services
We use third-party services that may collect information:

  • Calendly: We use Calendly for appointment scheduling. Calendly collects your name, email, and scheduling preferences. Please review Calendly’s Privacy Policy for details.

  • Zoom: We use Zoom for virtual sessions. Zoom may collect meeting data, including video, audio, and chat content. Please review Zoom’s Privacy Policy for details.

  • Social Media: If we embed an Instagram feed on our website, Instagram may collect data about your visit. If we only link to Instagram, no data is collected through that link.

How We Use Your Information
We use your information to:

  • Provide and improve our fitness services (in-person training, online classes, consultations)

  • Schedule and confirm appointments

  • Assess your health and fitness needs to create appropriate programs

  • Communicate with you about your sessions, programs, or our services

  • Process payments (currently via Zelle or Venmo; note that these platforms have their own privacy policies)

  • Respond to your questions and requests

  • Comply with legal obligations

How We Share Your Information
We do not sell, rent, or trade your personal information. We may share your information only in these limited circumstances:

  • Service Providers: With third-party platforms like Calendly and Zoom that help us deliver our services

  • Legal Requirements: When required by law, court order, or government regulation

  • Business Transfers: In the event of a merger, acquisition, or sale of business assets

  • With Your Consent: When you explicitly authorize us to share your information

Data Security
We take reasonable measures to protect your personal information from unauthorized access, disclosure, or destruction. However, no internet transmission is completely secure. While we strive to protect your data, we cannot guarantee absolute security.

Your health and fitness information is particularly sensitive, and we handle it with appropriate care and confidentiality.

Data Retention
We retain your personal information for as long as necessary to provide our services and comply with legal obligations. If you request deletion of your data, we will do so unless we are required to retain it by law.

Your Rights
Depending on your location, you may have rights regarding your personal information, including:

  • Access: Request a copy of the personal information we hold about you

  • Correction: Request correction of inaccurate or incomplete information

  • Deletion: Request deletion of your personal information

  • Objection: Object to certain uses of your information

  • Portability: Request transfer of your data to another service

To exercise these rights, contact us at [your email address].

California Privacy Rights
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and how it’s used, and the right to request deletion of your information.

International Users
Core Rooted Fitness is based in Sherman Oaks, California, USA. If you access our services from outside the United States, your information may be transferred to, stored, and processed in the United States. By using our services, you consent to this transfer.

Children’s Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance your experience. Cookies are small text files stored on your device. You can control cookies through your browser settings, though disabling them may affect website functionality.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. Continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us
If you have questions about this Privacy Policy or how we handle your information, please contact:

Core Rooted Fitness
cryn@corerootedfitness.com
Sherman Oaks, California

This Privacy Policy was last updated on 12/14/2025.